Personal information is defined by FIPPA as information about an identifiable person. Examples include, but are not limited to: name, age, address, phone number, and email address.
Patron PII will only display in report output if the staff member requesting the report has the appropriately scoped permissions to see the patron’s information based on that staff’s set of working locations and permission depth, or the patron has opted-in to be visible at such a location.
If a staff member runs a report whose output contains patron PII for un-opted in patrons from outside of the staff member’s library, the PII will be redacted and display as a blank field.
The below example shows a report run by a staff member at Maple Public Library.
- PII shows for the three Maple patrons - Ashley, James, and Bart.
- PII shows for the one Arbutus patron who has opted in at Maple - Jules.
- PII does not show for the other Arbutus patron who has not opted in at Maple.
All fields in the following database tables will be redacted as report output columns by default:
- User
- User Address
- User Activity
- User Settings
- User Stat Cat Entries
