Owning Library

The library that owns the item.

Yes

For multi-branch libraries this will be a particular branch.

Call Numbers

The number of call numbers displaying in the editor.

Yes

When this number is increased additional fields will appear.

Classification

The classification scheme used by the call number

Yes

The classification scheme affects how call numbers are sorted in the Shelf Browse.

Prefix

Configured prefixes can be selected from the drop down menu.

No

See the section called “Call Number Prefix and Suffix” for more information.

Call Number Label

The call number you would like to assign to your item.

Yes

Evergreen will pre-populate this field with the value in the 082 $a or 050 $a, if there is a value in the field, depending on which classification scheme is the default.

Suffix

Configured suffixes can be selected from the drop down menu.

No

See the section called “Call Number Prefix and Suffix” for more information.

Items

The number of items using the particular call number label.

Yes

When this number is increased additional barcode, item #, and parts fields will appear.

Barcode

The barcode for the item.

Yes

Item #

The item number assigned to the item by library staff to keep track of how many copies of an item the library has.

No

The item number does not display on the spine label or in the public catalogue.

Part

The use of parts is not currently supported in Sitka’s Evergreen.

No

Acquisition Cost

The actual amount of money paid for the item

This automatically filled with the billed amount from acquisitions module. It can also be entered manually by libraries not using acquisitions.

Age-based Hold Protection

Allows libraries to restrict holds to be picked up at a range of libraries

Sitka provides two sets of rules: x_month_within_single_branch and x_month_among_multi_branch. The former allows holds to be picked up at the item’s circulating library only for x months, while the latter at libraries sharing the same parent with the circulating library, e.g. all branches of a library system or all single-branch libraries within a federation. In general, use the former if you are a single_branch library and want to restrict holds to your own library, or if you are a branch of a multi-branch library system and want to keep the holds at your own branch. Use the latter if you are a multi-branch library system and allow items to fill holds picked up at all your branches, but not to go out of your system.

Circulate?

Indicates whether the item can circulate or not

Leave it as "YES", unless the item is in a circulating shelving location but should not itself circulate. If the shelving location’s Circulate? attribute is "NO", this field will have no effect. The "NO" value in this field overrides the shelving location’s Circulate? "YES" value.

Circulation as Type

Circulation policy may be controlled by the media type in MARC records. When media type is used, this field can be used to override the MARC media type for individual items. It can also be used for statistical purposes.

Not currently used in Sitka’s Evergreen.

Circulation Library

Library currently circulating the item

Circulation Modifier

An identifier used for applying circulation policies or for statistical purposes

A shared list of Sitka circulation modifiers displays in the dropdown list for all libraries. Each library selects circulation modifiers to use, and defines its own circulation policy for each modifier.

Deposit?

Indicates whether the checking out item requires a deposit or not

Deposit Amount

Amount required as a deposit for the item

When the item is checked out a bill for this amount is automatically created in the patron account.

Fine Level

Indicates whether an item uses the Low, Normal, or High fine level attached to its circulation modifier or shelving location set up in the circulation policy.

Each circulation modifier/shelving location may have three fine levels, corresponding to these three values. Use Normal if only one fine level is used. Please contact Co-op Support if you need multiple fine levels for one circulation modifier/shelving location.

Floating

Indicates whether an item belongs to a floating group

This functionality must be configured by Co-op Support. If Co-op Support has not configured floating groups for you, leave the field blank.

Holdable?

Indicates whether the item is holdable or not

Leave it as "YES", unless the item is in a holdable shelving location, but holds should not be allowed on this particular item. If shelving location’s Holdable? is set to "NO", this field will have no effect. The "NO" value in this field overrides the shelving location’s Holdable? is "YES" field.

Item Alert

Used for information that should been seen when an item is checked in or out (ie. Damage or number of pieces to check for).

CAUTION: some 3rd party self check machines cannot display item alerts.

Item Note

Used for information specific to the item.

Notes set as public will display in the public catalogue.

Item Tags

Not currently used in Sitka’s Evergreen.

Loan Duration

Indicates whether an item uses the Short, Normal, or Long loan duration attached to its circulation modifier or shelving location set up in the circulation policy.

Each circulation modifier/shelving location may have three loan durations, corresponding to these three values. Use Normal if only one loan period is used. Please contact Co-op Support if you need multiple loan durations for one circulation modifier/shelving location.

OPAC Visible?

Indicates whether the item is visible in the public catalogue

Leave it as YES, unless the item is in an OPAC visible shelving location, but should not be displayed on OPAC. If OPAC Visible? is "NO" for the shelving location, this field will have no effect. The "NO" value in this field will hide the item, if OPAC Visible? is "YES" for the shelving location.

Price

Replacement price of the item.

Evergreen uses this price when billing patrons for lost items.

Quality

Indicates the quality of the item

Not currently used in Sitka’s Evergreen.

Reference?

Indicates whether the item is reference or not.

This flag can be used for setting up circulation policies or for statistical purposes.

Shelving Location

The location where the item can be found.

Shelving locations belonging to the working location and the organizations on a higher hierarchal level (library system, federation, or Sitka) are displayed in the dropdown list. Multi-branch libraries may create system level shelving locations for all branches to share.

Statistical Categories

Item statistical categories created by your library or federation.

Use the dropdown list to choose which organization’s entries to display.

Status

Current status of the item

By default a new item record is assigned a status of In Process. Some status cannot be selected from the drop down menu as an action, such as checking out the item, is required to set the item to that status.